Pre-Shipment Inspection PSI - Customized Quality Control Solutions

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Pre Shipment Inspection (PSI)

In recent years, the rising demand for consumer products in developed countries has forced importers to seek suppliers in developing countries. As more developing countries enter the global supply chain, importers have to adopt effective quality control measures to avoid low-quality products from insidious suppliers and manufacturers. Quality control is crucial for you to avoid losses and reputational damage due to defective products. Exporters and manufacturers also need quality control to comply with regulations set by government agencies and avoid legal issues. The most important step in the quality control process is pre-shipment inspection (PSI).

What is A Pre-shipment Inspection?

Pre-shipment inspection is a step taken by buyers, suppliers, agencies, and other trade operators to ascertain the conformity of newly manufactured products before shipping for export or import. It is a systematic procedure for determining whether the manufactured goods for export or import meet the requirements in regards to the quantity, quality standards, specifications, and regulations. All pre-shipment inspections must adhere to internationally recognized ANSI/ASQC Z1.4 (ISO 2859-1) statistical sampling procedure. Comprehensive inspections are conducted before the products are shipped to clients focusing on functionality, performance, durability, appearance, dimension, and so on. During pre-shipment inspections, the inspectors use the AQL sample size selected randomly from all batches in the order.

The quality control inspector compiles a comprehensive inspection report and issues pre-shipment inspection certificates based on the findings of the assessment of each criterion. Inspection reports visualize and explain the quality control process while inspection certificates verify whether the batches of products inspected conform to the specifications in the sale contract with a pass or fail. In most countries, local custom departments require pre-shipment inspection certificates to allow entry of imported goods as a measure to protect the health and safety of consumers. Whether you are exporting or importing, pre-shipment inspections offer a wide range of benefits and should be prioritized.

What are the Benefits of Pre Shipment Inspections?

Jeff Bezos (CEO, and president of Amazon)

“A brand for a company is like a reputation for a person.”

When working with overseas suppliers, you should take the necessary precautions to mitigate risks. Pre-shipment inspections ensure your order is filled properly according to acceptable quality level and agreed-upon quantity and specifications. The benefits of pre-shipment inspections include:

Pre-shipment inspections are an effective way to safeguard your business interests. To enjoy all the benefits of pre-shipment inspection, you can hire an independent third party with expertise in quality control to undertake product inspection. This will guarantee the legitimacy of the inspections.

Why Pre-shipment Inspection Is Important?

“A brand for a company is like a reputation for a person.”

Jeff Bezos (CEO, and president of Amazon)

Preshipment inspection maintains your brand image in front of the regulators and definitely, your clients. PSI inspection helps you in avoiding supply-chain bottlenecks, fines due to regulatory violations and importantly, unsatisfied customers. Since the regulatory requirements around the world change vary from region to region, it can get difficult for an organization to keep track of the latest regulations regarding the shipment of their products. Meanwhile, a pre-shipment inspection can greatly help in keeping your shipment in line with the latest regulations.

Here are a few ways pre-shipment inspection greatly benefits your business:

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

Why do you need QC Experts for Pre-Shipment Inspections?

Inspection of manufactured products before they are shipped is time-sensitive and complex. Since its introduction in 1994, PSI has been guided by the Agreement on Pre-Shipment Inspection and other agreements under the World Trade Organization (WTO). These agreements seek to improve international trade standards and include several obligations that guide PSI inspectors. This is why you need to hire certified experts guided by non-discrimination, transparency, confidentiality, and other principles stipulated in the agreements.

Also, regulatory requirements are dynamic and vary depending on the product and the destination market. QC professionals like Tetra Inspection are always up-to-date on the latest regulations in different regions globally. They can help you ensure your shipment complies with the latest and most appropriate product quality regulations. To evaluate every item during product inspection, QC experts use a pre-shipment inspection checklist.

Benefits You Get with Tetra Inspection Pre-Shipment Inspection

Tetra Inspection helps you in refining your PSI inspection procedures and subsequently your shipment.

Experienced Auditors

Tetra Inspection devises only the most experienced auditors for the task. All of our auditors are trained on the various regulations that are used in major export hubs around the world. As such these auditors keep in mind the regulations of your target country and their custom control while carrying out the PSI audit. This gives you an extra advantage of having the audit conducted from experienced professionals who understand the ins and outs of the country your products are being shipped to.

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

Thorough Processes

Furthermore, we have developed strong and thorough processes for our auditors that encourage them to be methodical during the audit. This technique ensures that no detail, minute as it might be, is overlooked. Also, Tetra Inspection works at regularly updating the checklists according to the changes in regulations if any, in the regulations of the target countries. In addition, each of our checklists is customized based on the requirements of your customers which makes it a thorough net for any discrepancy to be overlooked.

Tetra Inspection QC

Detailed Report Backed with Digital Evidence

Tetra Inspection believes in technology and thus use the latest means available to make the audit report vivid and self-explanatory as possible. The PSI audit report is structured and backed with images to help you zero-in on the discrepancies. Plus, our structured approach helps you to easily reference to your vendors the shortcomings to improve on.
Tetra Inspection QC

Open Communication

We at Tetra Inspection are eager to listen out your issues. Since, we believe that until we listen to what you have to say, we won’t be able to provide the best of our services. Thus, you can contact us via any of the available means and open up to us about your problems and how we can improve our approach while working on your project. Also, we encourage your comments and feedback on how you want Tetra Inspection to proceed with your project, if there are any special areas that you want to be audited, any shortcomings that you are already aware of, etc. We would love to listen and that is what makes us different from other auditing companies.

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

An Involved Approach

And last but not least, while carrying out the Preshipment inspection, we feel that we are auditing our own shipment. Thus, we will also review the areas that we think are usual suspects and need to be inspected.

Summing up, with Tetra Inspection you can sleep easy while we work on your Preshipment inspection and let you know how to iron out any issues that will make the shipment a success, every time, all the time.  

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

What is a Pre-shipment Inspection Checklist?

A pre-shipment inspection checklist is used by inspectors to visualize the items to evaluate during the inspection. It is based on the specifications on the sale contract between the buyer and seller in the transaction like importers and manufacturers, exporters and suppliers, or importers and their suppliers. A pre-shipment inspection checklist guides the inspector on the conformities to evaluate, which can include the quality of products, quantity, visible defects, labeling, and packaging. It also highlights the tests to be carried out during the inspection, like safety and usability. The items and tests vary depending on the product and the specifications in the contract. But, each item and test is important in the quality control process and should be checked accordingly. QC experts like Tetra Inspection use a methodological pre-shipment inspection procedure.

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

How does a Pre-Shipment Inspection Work?

Pre-shipment inspection by an accredited inspection agency covers functionality, performance, durability, appearance, and dimensions. PSI should check the quantity and quality of the products, conformity to safety requirements, and ensure there not rejectable defects. The agency should issue accurate and unbiased inspection reports and certificates based on the findings. To fulfill the core purposes of the inspection, experts use the pre-shipment inspection procedure with seven essential steps:

The first step in a pre-shipment inspection procedure is visiting the production site or factory. On-site visit for pre-shipment inspection is conducted when production is completed 100%, and at least 80% of the client’s order has been packed and ready for shipping.

The inspectors focus on verifying the number of products is accurate and conforms to the total number of units ordered. This step also includes verifying whether the units in each shipping carton is correct based on the client’s requirement. The packaging and labeling are also verified in this step with a focus on safe transportation. If the client has several outlets in different locations or countries, the inspector can ensure that the correct number of products are packed for each outlet.

To ensure the accuracy of pre-shipment inspections, the inspector uses Acceptance Quality Limit (AQL) defined under ISO 2859-1 (ANSI/ASQC Z1.4). This statistical sampling procedure is internationally accepted for PSI inspections. The sample size for inspection is determined by AQL standards and the total number of units in a batch or order. The AQL defines the acceptable number of defects in a batch. Any batch with more than the acceptable number of defects is rejected and marked as a fail by the inspector. 
PSI inspection also seeks to verify the conformity of the manufactured to specifications like size, color, and weight. But these specifications are not rigid. They vary depending on the nature of the product under inspection. Packaging and labeling of boxes are also important.
The sample is taken through a rigorous test to determine whether it passes the safety test. Inspectors also focus on surfacing invisible defects that may impede the product from functioning as intended. The strategies used in this step vary widely depending on the product. Garments can use pull tests, fatigue tests, and stretch tests. Rigorous safety tests are required for electronics and mechanical products like bicycles. The products must pass all tests before they are certified and marked with country-specific labels depending on the destination market. 
The pre-shipment inspection will check for three different types of defects categorized into major, minor, and critical defects. A randomly selected sample is inspected for any visible defects regarded as the workmanship check. The inspector makes a pass or a fail decision based on predetermined tolerance levels. 

The inspectors compile several pre-shipment inspection procedure certificates and reports during and after completion of product inspection. Pre-shipment inspection certificates and reports convey the balanced and unbiased findings of the inspectors. They verify whether the goods are inspected to conform to the specifications stated in the contract between the seller and buyer.

What is a Pre-Shipment Inspection Report?

A Pre shipment inspection report is compiled by the inspector in charge. It explains the findings of pre-shipment inspection performed before the production of batches of products is complete. The inspector sends the pre-shipment inspection report to the buyer to countercheck whether the manufactured batches conform to agreed-upon specifications. If the batch fails the inspection or certain regulations, the inspector compiles a PSI report with a detailed account of inspection and an overview of the findings.

The inspection report should include images to visualize the defects discovered, explaining where the products failed to meet specifications. The PSI report is attached to the documents for the shipment, like the bill of lading, and accompanies the shipment from the factory to the client. The inspectors then issue a pre-shipment inspection certificate.

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

What is a Pre-Shipment Inspection Certificate?

A pre-shipment inspection certificate, also known as certificate of inspection, is a document used in international trade transactions for the import and export of consumer goods like soft lines, hardlines, commodities, luxury goods, and electronics. It is the official inspection certificate issued after the completion of related pre-shipment inspection by independent inspection agencies. PSI certificates verify the conformity of the products to the specifications, eligibility of import, and specific details for customs purposes like the price of goods. Inspection certificates and reports are the most important documents in the export-import business.
Product Inspection in Egypt | Quality Control In Egypt | Tetra Inspection

Why are Pre Shipment inspection certificates and reports important?

You can use the PSI reports and certificates to initiate the payment for the products from an intermediary bank. An inspection certificate is required by the local customs department in most countries. In Africa, several countries that require inspection certificates include Kenya, Angola, Ethiopia, Cameroon, Mali, Senegal, and many more. In Asia, importers have to provide inspection certificates in countries like Bangladesh, Cambodia, product inspection in India, Indonesia, Iran, and others. The Customs department of Uzbekistan, Mexico, and Ecuador also require shipment certificates to allow entry. In all these countries, you will have to provide a legally binding inspection certificate issued by an accredited pre-shipment inspection company like Tetra Inspection.

Tetra Inspection Pre-Shipment Inspection Services

Tetra Inspection is among the global leaders in quality control. We are specialists in pre-shipment inspections and offer our expertise to organizations from across the world. Our highly trained product inspectors are qualified in the ANSI/ASQ sampling and other internationally recognized sampling standards. Tetra Inspection’s comprehensive pre-shipment inspection procedure covers all the criteria required to deliver compliant pre-shipment inspection certificates. Our product inspectors compile accurate inspection reports with quality images of any defects discovered to help you in your decision-making. We offer quality control services at a flat-rate fee of $240 all-inclusive in China and other Asian countries. For more information, please contact us.

Proactive toys and children’s products quality control strategy is employed by our regulatory experts & professionals to verify the design, safety & quality.

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